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  • Executive Assistant

Industry Insurance
Location Bangalore
Experience Range 5 - 8 Years
Qualification Graduate
Not active

Functional HR / Admin / PM / IR / Training
Job Description
About Us
“Quess IT Staffing is India’s largest IT staffing company with over 20 years of experience in staffing IT professionals in 300+ companies across levels and skillsets. Our 10,000+ associates deployed in 80+ cities and towns are proficient in over 500 technological skills. Our associates help enable cutting edge solutions some of the biggest names across industried. Quess IT Staffing is a division of Quess Corp Limited, India’s leading business services provider and largest domestic private sector employer. Quess Corp Limited is - ‘A Great Place to Work’ certified – a testament to our excellent culture, people, and processes.”
About Company
www.magna.in
Roles and Responsibility
  • Provide administrative support to a Senior VP and direct staff of Senior Directors and Directors
  • Provide a wide variety of support which may include research and data analysis tasks, preparation of reports and recommendations, and coordination between departments and outside parties
  • Experience in handling strong interpersonal skills to handle sensitive and confidential situations
  • Analytical abilities in order to gather, organize, summarize and report information; and strict attention to detail in creating communications and presentations
  • Work closely with Executives and Directors on issues/projects of a highly confidential nature related to employee information, legal matters, and company information; maintain strict confidentiality
  • Coordinate and prepare materials including presentations for meetings both internal and external
  • Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
  • Proofread copy for spelling, grammar, and layout, making appropriate changes
  • Arrange complex and detailed global travel plans and itineraries compile documents for travel-related meetings for the Senior Vice President
  • Act as the project and logistic manager for annual executive offsite and Global department meetings
  • Screen incoming calls and correspondence and respond independently when possible, Schedule calls and meetings
  • Organize programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating presenters and controlling event budget
  • Assist with various research projects and/or special projects
  • Ability to work with employees of all levels within and outside the company as well as customers, vendors and visitors
  • Strict attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
  • Knowledge of secretarial, office administrative procedures and knowledge of use and operation of standard office equipment
  • Solid Microsoft Office skills including Word, Excel, PowerPoint and Outlook
  • The types of tasks this individual is responsible for are well defined and utilize and build understanding of standard principles and practices within a team environment
  • This individual interacts primarily with their direct manager and the technical team on assigned projects, and may communicate with employees in other functions as required
  • Regular and detailed direction is provided, as well as on-going review of activities and priorities
  • The ideal candidate will be an important contributor to team projects
Desired candidate
Minimum 5 years of relevant experience required, An Administrative Arts or Technical Trade Degree, or related courses are preferred.
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