Updates and maintains phone
lists for CIO. Answers and directs calls and emails of the CEO of a general
nature
Manages contacts using
Outlook to conduct up-to-date database entry, tracks VIP relations and
correspondence; facilitates relationships by familiarizing his/herself with
various life events (such as birthdays, and other major milestones)
Provides complex travel
arrangements, becomes familiar with the specific, detailed needs of the CIO and
travel partners
Creates consistent travel
itinerary portfolios for reference and be available during travel times to
quickly address any last minute changes or cancellations
Accurately tracks expenses
for CIO by managing credit cards and receipts. Processes and submits receipts
accurately and on schedule
Maintains confidentiality and
uses a high degree of discretion
Works in a professional and
focused manner to schedule internal and external meetings
Prepares for meetings
including ordering lunch, booking conference rooms, ensuring Audio/Video
Conferencing units to be functional well in advance
Uses Outlook, Word, Excel and
PowerPoint to produce materials for internal and external meetings and
conferences
Takes notes and distributes
meeting minutes, agendas and meeting packages
Works closely with
cross-functional teams, stakeholders and vendors to arrange meetings and events
as needed
Acts as a liaison to the
Leadership team when needed
Writes error-free emails and
letters
V 0.0.1